AI receptionist for any business that books by phone
Every ring, taken.
Ringtake answers your business line in one ring, day or night, figures out what the caller needs, books the appointment, and texts you the details. Plumbers, barbershops, dental offices, auto shops, cleaners, restaurants: if people call you to book something, Rin answers it. Built for your business by our team, with your own dashboard. You keep your number. You keep the customers you've been losing to voicemail.
Live demo · answered by Rin
Call it right now. Pretend you're a customer of any business, then be yourself. Rin tells you she's an AI in the first sentence.
Who it's for
Any business where a missed call is a missed booking.
Rin is set up for your kind of business: what she books, what she can quote, who she takes messages for, and what counts as urgent.
Home services
Plumbing, HVAC, electrical, junk removal, cleaning, landscaping, roofing. Rin books the visit, gets the address, and on real emergencies coaches the caller to a safe stop while your on-call is reached.
Barbershops, salons & spas
Books the service with the barber or stylist they ask for, quotes your price list, and texts a confirmation. No more ringing phone mid-cut.
Medical, dental & wellness
New and existing patient appointments, office hours and directions. Rin never gives medical advice and sends real emergencies to 911.
Auto shops & detailers
Gets the year, make and model and what's wrong, books the drop-off, and takes the "is my car ready?" calls as messages so your tech stays under the car.
Law, accounting, real estate & insurance
Books consultations, takes a short note on what they need, and routes existing clients to the right person. No advice, ever.
Restaurants & everyone else
Reservations, catering and event inquiries, hours and parking. If people call you to book something, Rin can answer it.
What you get
Not a robot that takes messages. A receptionist that books.
The $49 answering apps take a name and a number. Ringtake is set up by someone who has run a business phone: it asks the questions your best front-desk person asks, sends true emergencies to the right person, and books everything else.
Answers in one ring
Your line forwards to Ringtake when you can't pick up: after hours, while you're with a customer, or always. Callers hear your business name, not an app.
Books the appointment
Rin offers real openings from your schedule, books with the person the caller asks for if you have staff, and texts the customer a confirmation. It's on your calendar before the call ends: Google Calendar, Cal.com, Housecall Pro or Jobber.
Takes messages for your whole team
Supplier for Mike? Insurance company for the office? Rin takes the message for that person, promises a callback, texts it to them, and it sits on your dashboard until someone marks it handled. Nobody's cell gets read out, and nobody gets told who's off today.
Sorts urgent from routine
You set the rules. A flooding basement or a tenant lockout goes straight to your on-call phone. A slow drip, a reschedule or a price question gets handled or booked for tomorrow.
Quotes only what you allow
Give Rin a price list and she quotes it. Anything else, she says the team will confirm. She never guesses, never pretends to be human, and never gives medical, legal or safety advice beyond what you've approved.
Puts a card on file, safely
If you take a deposit or booking fee, Rin tells the caller, gets their OK on the recording, and texts a secure link. The card lands in your own Stripe and is never read aloud. No-shows stop costing you.
Coaches callers in a real emergency
For home-service businesses: burst pipe, sparking outlet, no heat, roof leak in a storm. While your tech is on the way, Rin walks the caller through the safe stop, step by step, and tells them when to get out and call 911.
Answers in Spanish too
Flip a switch and Rin books Spanish-speaking callers the same way, in Spanish. Same rules, same calendar, same confirmation text.
Your own dashboard
Every call, recording, transcript and booking, plus the controls you actually use: hours, staff, price list, on-call number, urgent rules. Customized to how you run, and reported monthly so you always know what Ringtake paid you.
Your owner dashboard
One screen. Every call, every dollar, every control.
Log in from your phone or the front desk. See what Ringtake recovered this month, listen to any call, and change how your line behaves without calling anyone.
Sample dashboard with illustrative numbers. Yours is built around your business, your rules and your integrations.
Revenue recovered, calls answered, appointments booked, urgent calls handled, and how your booking rate compares to businesses your size.
Who called, what happened, how it was classed, whether a fee was approved and a card is on file. Play any call in one tap.
Hours, staff, price list, on-call number, booking windows, deposit or fee, card-on-file, Spanish answering. Flip a switch, it's live.
Set what goes straight to on-call, what can wait until morning, what gets coached, and add your own notes. Rin follows them on the next call.
Built around your business
Not a template you configure. A system we build for you.
Every Ringtake line is built by our team from how your business actually runs, then handed to you with full control.
Your line, your rules
Your business name, your hours, your services and prices, your staff, your definition of urgent, the words you'd never say. We build it from a 15-minute intake and you hear it on a test call before it goes live.
Your dashboard, your numbers
An owner dashboard customized to your business: the calls and bookings you want to see first, the controls you want to change yourself, and the monthly numbers that matter to you. One login, full control.
Your software tech
Within 24 hours of signing up, our software tech calls to connect your business line and walk through your dashboard with you. Want a rule changed later? Text us, or change it yourself.
The Ringtake promise
Free for 30 days. Pays for itself or your month is free. No contract, no setup fee.
We'd rather earn the next month than lock you into it.
Your first 30 days are free
No setup fee and nothing charged at signup. We build your line, connect it with you on a call, and you hear Rin answer for a full month before your plan starts.
Pays-for-itself guarantee
If the appointments Rin books in your first paid month aren't worth more than your plan, we refund that month and reverse your call forwarding. Your dashboard tracks it day by day, with the recordings behind every booking.
Month to month, in writing
No 12-month contract. Our terms and service promise spell out exactly what we do, what you own, and how you cancel: 30 days' notice, and your forwarding is reversed on the call.
How it works
Built for your business. Live in five days. You keep your number.
No new phone system, no app your techs have to learn. Ringtake sits behind the number you already advertise.
A 15-minute intake
Your business, services, hours, urgent number, calendar, and the questions you want asked. Fifteen questions, not fifty.
We build your line and your dashboard
Your assistant is built for your business, in your company's name, with your emergency rules and your shutoff coaching. Your owner dashboard is set up around the numbers and controls you care about. You hear it on a test call before it goes live.
Forward your number
After hours, on no-answer after three rings, or always. Your call. Change it any time from your dashboard.
Jobs land on your calendar
Every booking is confirmed to the customer by text and visible to you instantly, with the recording and transcript attached.
The triage rules
Every call is sorted before it's booked.
This is the part a generic answering app can't do. These are the default plumbing rules; yours are built at setup. On every emergency, Ringtake coaches the caller through the safe stop while your tech is on the way.
| Class | What the caller says | What Ringtake does |
|---|---|---|
| Emergency | Smell of gas · active flooding they can't stop · sewage backing up · burst pipe with water running · water near electrical · no water to the whole house · no heat below 40°F with an infant, elderly or medically fragile person home | Coaches them to the main shutoff, fixture valve or breaker and how to drain pressure, then connects your on-call tech live. Gas smell is the exception: leave the house, call the gas company or 911, no coaching. If no answer in 30 seconds, pages by text and confirms a callback within your promised window. Never books an emergency. |
| Urgent | Contained leak with a bucket under it · one clogged toilet in a one-bath home · water heater leaking slowly · sump pump failed, no flooding yet | “That's something we want to get to quickly.” Books the first opening today or tomorrow morning. |
| Scheduled | Slow drain · dripping faucet · running toilet · estimate requests · water heater replacement | Offers the next two available windows, confirms name, address and callback number, texts the confirmation. |
| For a person | “Is Mike there?” · a supplier about an order · an inspector · a customer asking about an invoice · anyone asking for someone by name | Says they're not available at the moment (never whether they're out or on a job), gets who's calling and what it's about, promises a callback with a time, texts the message to that person's cell, and shows it on your dashboard until someone marks it called back. Sales calls get a polite no. |
Emergency coaching
The minutes before your truck arrives are where the damage happens. Ringtake fills them.
On every emergency call, while your on-call tech is being reached, Ringtake stays on the line and walks the caller through the safe stop for their situation. Only the steps anyone can do safely: a valve, a breaker, a bucket, a door. Never a repair, never a ladder, never anything near live wiring or standing water. Fire, smoke, gas smell or a CO alarm gets one instruction: everyone out, call 911.
Plumbing
Burst pipe: find the main, turn it clockwise, open the lowest faucet. Fixture leak: the valve behind it. Water heater: cold-water valve on top, gas to Pilot or breaker off. Sewer backup: stop all water use. Sump pump: check power and the float.
Electrical
Sparking or burning smell: don't touch it, kill that breaker or the main. Tripping breaker: unplug the circuit, reset once, then leave it off. Water near the panel: stay out. Downed line: thirty feet away, 911 and the utility, nobody touches anything.
Heating & cooling
No heat: thermostat, the emergency switch at the top of the stairs, the breaker, the filter; close off unused rooms and keep vulnerable people warm. Boiler discharging: emergency switch off, bucket under the pipe. Frozen AC coil: system off, fan on.
Storm damage
Ceiling bulging: bucket, then a small hole at the low point so it drains instead of collapsing. Tree on the house: out of that part of the home, wires mean 911. Flooded basement: no wading near outlets, kill the main only if it's dry to reach, photograph for insurance.
Gas, fire, carbon monoxide
No coaching. Leave now, don't touch switches, call 911 or the gas company from outside. Ringtake gives your customers your utility's emergency number and pages you with "evacuated" so you know before you call back.
Your scenarios, your words
Every rule above is a default. At setup we tune the list to your business and your area, add your own notes, and you can edit any of it from your dashboard. The coached steps are saved in the call summary so your tech knows what's already been done.
Straight answers
The questions every owner asks.
Will my customers talk to an AI?
Most people with a leak at 2am care that someone picked up. Ringtake says it's an AI assistant in the first sentence, and you can set it to hand off to a person any time you want.
What if it gets an emergency wrong?
Emergencies are never booked. Anything that sounds like gas, flooding, or no heat with vulnerable people in the house goes to your on-call number every time. You listen to every recording in your dashboard.
I already have Housecall Pro / Jobber / a booking app.
Good. We book straight into it. We add the parts it doesn't do: answering the phone, sorting urgent from routine, taking messages for your team, and a monthly report of what was booked.
Do I have to change my number?
No. Your number stays yours. It forwards to Ringtake on the schedule you choose, and you can turn forwarding off in one tap.
Pricing
Free for 30 days. Then less than one job a month.
No setup fee, no contract. Rin answers your line free for 30 days; after that it's month to month. If she doesn't book more than your plan costs in your first paid month, that month is on us.
Core
Answer & Book
One line, one business. The owner who can't always pick up.
- AI receptionist, 24/7, in your business's name: books appointments and takes messages for anyone on your team
- Urgent calls transferred or paged to your on-call number, with safety coaching for home-service trades
- Books into Google Calendar or Cal.com, with text confirmations to your customers and to you
- Answers in Spanish too
- Missed-call text-back and spam calls screened out
- Your line built for your business by our team, not a template
- Owner dashboard: every call, recording and booking, plus the controls you change yourself
- Review-request text after every completed appointment
- Monthly "what Ringtake booked you" report
- Up to 300 Rin minutes a month (about 120 calls)
Pro
Answer, Book & Integrate
A small team: a few trucks, chairs, bays or staff calendars, and software you already use.
- Everything in Core
- Books straight into Housecall Pro, Jobber, Square, ServiceTitan or your scheduling software
- Up to 3 staff or truck calendars; customers can ask for a specific person
- Fee or deposit approval and card-on-file by secure text link, into your own Stripe
- Google Business Profile setup and tune-up
- Dashboard views for your office and your team
- Up to 1,000 Rin minutes a month (about 400 calls)
Multi-location
Every location, one receptionist
Several locations, lines or teams under one roof.
- Everything in Pro
- Up to 5 lines or locations, unlimited staff calendars
- Routing rules across locations and teams
- One dashboard for the whole company, per-location reports
- Priority support and a quarterly review with our team
- Up to 4,000 Rin minutes a month
Prices in USD. Spam calls and hang-ups never count toward your minutes. Over your plan's minutes: 15¢ a minute, shown on your dashboard before it's billed; no other charges. Booking value for the guarantee is estimated per call from the appointment described and shown in your dashboard; see the terms.
Do the napkin math
What voicemail is costing you.
Put in your own numbers. The defaults are a typical two-truck plumbing shop.
Against $149 a month on Core. We say “roughly” on purpose: nobody can promise a number of jobs. Your monthly report shows the real one.
Results
We report the number every month. Here's the first one.
Ringtake launched in September 2026. This page holds what our clients say and what their reports show, added as they come in and never made up.
Customer stories
Owners on what changed when the phone got answered.
Real customers, in their own words, on video. Their company name is on every clip. George filmed his himself, on his phone.
Proof you can check today
Don't take our word for it. Call the line.
The demo line
Call (914) 240-2662 and put Rin through whatever your customers put you through. It's the same assistant your customers would reach.
Built on a real contractor's phone
Ringtake was built by a contractor for his own company first and ran on that line before it ran on anyone else's. The triage rules came from real calls, not a product team.
Your first 30 days
Every client gets a day-30 report: calls answered, jobs booked, revenue recovered. If the number isn't there, you'll see that too.
What you get every month
The report that tells you what Ringtake paid you.
This is a sample of the day-30 report every client receives. The numbers below are an illustration for a typical two-truck plumbing shop, not a specific customer's results. Yours will show your calls.
Sample · Day-30 report
Against $299 for the month. Every line links to the recordings and transcripts behind it in your dashboard, so the number is checkable, not a claim.
Founding clients
Three spots per industry at founding pricing.
The first three businesses in each industry get founding-client pricing locked for twelve months. In return we ask for one thing: permission to publish your day-30 numbers and your words about them here, with your company name. Real results from named companies are the only kind we'll show.
About
Built by a contractor who was tired of the voicemail light.
Ringtake was started by a contractor who ran the phone for his own home-improvement company for years. He knows exactly which calls a contractor loses: the ones that come in while you're under a sink, after six, and on Sunday.
The first version answered his own company's line. The triage rules on the How it works page are the ones written for it: what counts as an emergency, what can wait until the morning window, what to say to someone standing in an inch of water.
Ringtake's job is narrow on purpose. Answer every call, sort it correctly, book it, and prove it did with a number every month. Everything else exists to make that number bigger.
The assistant introduces itself as an AI on every call. Calls are recorded and announced as recorded. Texts are sent only with consent, and STOP always works. Those are not features; they are how we'd want our own customers treated.
Contact
Fastest way to start: call Rin.
Call the line any time — Rin answers. Or book a window and she'll text you when she's ready for your call.
Demo line · 24/7
Or email hello@ringtake.com. Billing questions: billing@ringtake.com.
Ready to talk?
Book a call with Rin.
Pick a window, Rin texts you, and you call her when you're ready. She'll walk you through what Ringtake does for your business and, if you want it, set you up on the same call.
Terms & service promise
What we do, what you own, and how you leave.
Plain English on purpose. This is the whole agreement between you and Ringtake. Last updated September 26, 2026.
The promise, in three lines
- Your first 30 days are free. There is no setup fee and nothing is charged at signup; your monthly plan starts 30 days later.
- It pays for itself or that month is free. If the appointments Rin books in your first paid month are not worth more than that month's plan price, we refund that month and reverse your call forwarding.
- No contract. Service is month to month. Cancel with 30 days' notice, any time, for any reason.
1. What Ringtake does
Ringtake answers calls forwarded from your business line with an AI assistant ("Rin") that identifies itself as an AI assistant for your company. On every call Rin will: gather the caller's name, address, callback number and the problem; classify the call as an emergency, urgent, scheduled, message or not-ours using the rules you set; on emergencies, attempt to transfer the caller to your on-call number, page it by text, and coach the caller through universally safe steps (shutoffs, breakers, leaving the house and calling 911) until help arrives; when a caller asks for a person on the team list you keep in your dashboard, take a message for that person, promise a callback, and text it to the cell number you listed for them (and to you), without disclosing anyone's whereabouts or contact details; on bookable calls, offer your booking windows, quote your service-call fee, get the caller's approval, and, if you enable it, text the caller a secure link to put a card on file or pay the fee into your own Stripe account; text the caller a confirmation and text you a summary; and record every call with a transcript in your dashboard.
We also build your line from a setup call with our team, connect your business line with you on a call within 24 hours of signup, give you an owner dashboard with controls you can change yourself, set up or tune your Google Business Profile on Pro and above, send a review-request text after each appointment you mark completed, and send a monthly report of what Ringtake booked. Each plan includes the number of Rin minutes shown on the pricing page; spam calls and hang-ups do not count, and minutes beyond the plan are billed at 15 cents each, shown on your dashboard before they are billed.
2. What we promise (service levels)
- Answering. Rin answers every call that reaches your Ringtake number, 24 hours a day. If our service is down and a call goes unanswered, that month's fee is credited in proportion to the downtime, and any month with more than 4 hours of unplanned downtime is free.
- Setup. Our software tech calls you within one business day of signup to connect your line and walk through your dashboard. You hear a test call before you go live.
- Changes. Settings you change in your dashboard apply to the very next call. Changes you text or email to us are made within one business day.
- Card handling. Rin never asks for or repeats a card number by voice. Cards are collected only through a secure Stripe link, into your Stripe account. Ringtake never holds your customers' money.
3. Free 30 days and the pays-for-itself guarantee
There is no setup fee. At signup a card goes on file and nothing is charged. Your first 30 days of service are free; 30 days after signup your plan bills monthly at the plan price. Cancel any time in the first 30 days and you are never charged.
Your first paid month starts the day your plan first bills. If, at the end of that month, the estimated value of the appointments Rin booked during it is not greater than that month's plan price, tell us within 7 days and we will refund that month in full, cancel your plan, and reverse your forwarding with you on a call. Booking value is estimated per call from the job the caller described (for example, a water heater replacement is estimated higher than a drain clog) and is shown, with the recording behind it, on your dashboard's guarantee tracker. A booking counts whether or not the customer later cancels, since that part isn't ours to control. The guarantee requires that your line was actually forwarded for the 30 days; if you turn forwarding off, the clock pauses.
4. Month to month, cancellation and refunds
Service is billed monthly in advance and renews each month until cancelled. Either of us may cancel with 30 days' written notice (a text or email to us is enough). When you cancel we reverse your forwarding with you on a call, or give you the carrier code to do it yourself, and we export your recordings and bookings on request. Monthly fees are not refunded for partial months except under the guarantee in section 3 or the service levels in section 2. We may change prices with 30 days' notice; a price change is always a reason you can cancel without it.
5. What you own and what we own
Your call recordings, transcripts, bookings, customer details and settings are yours. You can download them from your dashboard at any time, and we delete them within 30 days of a request after cancellation. Ringtake owns the software, the scripts, the Rin assistant and the dashboard. We use call data in aggregate, with company and customer identity removed, to publish benchmarks such as answer and booking rates by trade and region; no individual client is identifiable in those benchmarks, and cohorts are only shown when they contain at least five companies.
6. Your responsibilities
- Keep your hours, on-call number, service area, fee and emergency rules accurate in your dashboard. Rin follows what's there.
- Make sure your on-call number actually answers. Ringtake pages it and transfers to it; it can't make someone pick up.
- Tell your customers, if your state requires it, that calls are recorded. Rin says so when asked.
- Use your own Stripe account for card collection and keep it in good standing.
- Don't use Ringtake for anything unlawful or to harass callers.
7. Emergency coaching and limits of liability
Rin's emergency coaching is limited to universally safe, general steps and always tells the caller to stop if anything doesn't feel safe and to call 911 for gas, smoke, fire or a carbon-monoxide alarm. It is not professional advice, it does not replace your technician or emergency services, and outcomes at the property are outside our control. Ringtake is a call-answering and booking service; it is not a party to the work you perform. To the fullest extent the law allows, Ringtake's total liability to you for anything arising from the service in any 12-month period is limited to the fees you paid us in that period, and neither of us is liable to the other for indirect or consequential losses such as lost profits. Nothing here limits liability that can't be limited by law.
8. Privacy and messaging
We store call data with our infrastructure providers in the United States and protect it with industry-standard controls. Text messages to you and your customers are sent for the service only (confirmations, alerts, review requests, login codes); anyone can stop them by replying STOP. Our full privacy notice is available on request at hello@ringtake.com.
9. Assignment and transfer
You may not transfer this agreement without our written consent, which we won't unreasonably withhold if you sell your business. Ringtake may assign this agreement, in whole, to a successor or purchaser of its business, and will notify you if it does; your terms, pricing and data stay the same with the successor.
10. The rest
This page is the entire agreement between you and Ringtake for the service, and it replaces anything said on a sales call that isn't written here. We may update these terms with 30 days' notice by email; if you keep using the service after that, the new terms apply, and if you don't like a change you can cancel. New York law governs this agreement. If any part is unenforceable, the rest still stands. Questions: hello@ringtake.com or the demo line, (914) 240-2662, where Rin will take a message for our team.
Book a call
Pick a time. Rin will be ready.
Rin is the assistant your customers would reach. Hear her right now, or pick a time below and she'll text you when she's ready. On the call she shows you what she does, runs your numbers, and if you want it, gets you set up on the spot.
She answers in one ring, 24/7. Pretend you're a customer, or ask her anything about Ringtake.
How it works